information management Midland

Posted in Evidence Storage Houston on April 1, 2019
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If you've ever walked into a home improvement store then you've witnessed pallet rack shelving units in action. Although these shelves look pretty tough, they don't right off the bat look like they could hold the things they do. The sheer size of many pallets full of product wrapped in saran wrap (or equivalent type of plastic to hold things stacked together) make people wonder if they will fall on top of them! Midland

Mail Room Furniture

When store or business owners choose to install high density filing systems or update their existing file system with a newer one, they're often plagued by worries that their company will suffer while the job is undertaken. These concerns are perfectly normal and common among many business operators looking for filing improvements or mail room furniture updates.

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File Tracking Barcode and RFID When it comes to being disorganized, is it any surprise that paper continues to be one of the biggest problems that plague people at home and at the office? Before organizing (and hopefully filing) those piles of paper sitting on your desk, you've got to get your existing filing cabinets ready. Even if your current filing system isn't bursting at the seams, it'll still a good idea to sort through and remove any unnecessary papers in order to make room for future storage needs.5S is a systematic approach to keeping an area neat and organized. Originally designed by Toyota, it is now adapted by industries world-wide in both manufacturing and offices settings.Applying the Lean Office 5S technique to this project breaks down into these 5 manageable steps:Sort- Slow and steady is your mantra when doing this step. Start at the front of your drawer and begin to sort through, one file at a time. This might seem too time-consuming for you so use a timer and limit your session to just 15-20 minutes a day. Slow and Steady progress will prevent any type of burn-out, especially if you're facing a lot of files. Use a brightly colored piece of paper as a marker in your file drawer so you know where to pick up the next day.Straighten- If your filing cabinet has hanging file folders, chances are you have plastic tabs identifying the file name. Reposition these tabs so they are directly behind one another vs. having them in any type of staggered positioning. Referred to as Straight-line Filing, this actually allows you to find a folder more quickly.Sweep-Take time to "clean-up" as you go. If you've got files with broken tabs, replace them now. If some of your manila file folders are tattered or just plain worn out, replace with a new supply that is crisp-looking. (If you use Manila file folders inside hanging files, use Interior Manila file folders as they are designed to completely nest inside a hanging file without sticking up. This makes for a very neat-looking file drawer.)Standardize- Be consistent in how you label your individual files and file drawers. If you've got a label maker it will be much easier to create that "standardized" look. Also, file only what is absolutely necessary. If you have the document electronically, do you still need to make a copy for your filing cabinet?Sustain- Keeping your filing cabinet neat, orderly and easy-accessible is the name of the game moving forward. If your filing system is quite extensive, create a File Index in Excel which will allow easy updates. Print this Index and hang it on a clipboard on the side of your filing cabinet so you (and others) can easily reference it when filing items. Keep a supply of 8-10 empty hanging files and Manila file folders in the front of your filing cabinet. This way you'll have what you need at your fingertips the next time you need to create a new file.

Five Reasons to Implement a Filing System

Moving Fully Loaded Shelving Developing a UL 2050 RoomAnyone already in the security business knows that getting a certificate from Underwriters Laboratories is no small task. On the contrary, getting a facility "certificated" is a lengthy and labyrinthine process that requires achieving a host of the highest standards and ongoing inspections to maintain them.That said, it is far from impossible. Hundreds of security companies are certificated nation-wide and thousands of UL 2050 certificated facilities are in operation.This article is primarily meant to assist those businesses looking to develop a UL 2050 room by compiling all of the necessary information in a single place. However, those who already own and operate these secure facilities, but are looking to change their security company, can also benefit.A Brief History of UL 2050In 1993, the United States Department of Defense developed a set of standards and guidelines for securing its classified material, information, and equipment to be developed, stored, or maintained by a government contractor. Specifically, these standards were laid out in something called the National Industrial Security Program Operating Manual or NISPOM. This meant that in order to do work for the DOD, every contractor's facility needed to meet these particular standards and procedures.Around the same time, an independent organization called Underwriters Laboratories developed a set of standards that would meet and often surpass the standards laid out in the NISPOM. The result was Underwriters Laboratories 2050 or UL 2050.2050 has no particular meaning except it's how UL refers to this specific level of security. The DOD recognizes UL's meticulous standards and UL, in turn, is authorized to certify security companies to create, monitor, and inspect Sensitive Compartmented Information Facilities or SCIFs.SCIFs and Who Uses ThemAt it's core, a SCIF is any room or facility that will be used to research, manufacture, store, or support any projects, information, equipment, or personnel for any branch of the Armed Services or other agencies. Usually they imply classified information or materials, but while this may conjure images straight out of James Bond, these can be anything from a computer or chemical lab to warehouses and woodshops.These SCIFs are almost always used by government contractors or those hoping to become one by bidding on military and government projects. Indeed, UL 2050 is the standard for the Department of Defense. Any company looking to work with the DOD, the Armed Services, or any of the other twenty-two government agencies must have a UL 2050 certified SCIF. Since these contracts are far-reaching and often insulated by a national budget, the demand for UL 2050 certified SCIFs typically remains fairly constant even in times of economic downturn.Getting a Business UL 2050 CertifiedFirstly, it isn't a business or company that gets UL 2050 certified, but rather a specific room or facility. UL 2050 means that the SCIF has been constructed and inspected to meet UL specifications that take as their basis the DOD's NISPOM. Whether it's one or one hundred, this must be done separately for each SCIF.However, and this is key, it is not UL that issues the certificate. Underwriters Laboratories deals directly with specific security companies. Each security company goes through a rigorous process of validation and certification to achieve what UL calls "CRZH" certification. CRZH doesn't stand for anything, but refers only to the code UL assigns to this type of certificate.The security company, by virtue of its CRZH certification, is authorized to consult, construct, inspect, monitor and certify a SCIF within a specified radius of about a four-hour response time, or 200 miles. It is the security company that sponsors a facility for certification and issues the UL 2050 certificate.The First StepThe very first step toward UL 2050 certification is to contact a CRZH certified security company. UL maintains a directory of such companies on their website. Simply, type in your location information and "CRZH" into the "UL Category Code" and you will be given a list of all certified companies in your area. Keep the scope of the search broad by using only state or country information. This will return more results that may apply to you in a 200-mile radius.Once you contact the security company, negotiations begin for the kind of SCIF you need for what you're looking to do. Typically, this will start with an inspection of the proposed site and then proceed to what systems and changes will need to be implemented.It is impossible to overestimate the importance of this security company. A SCIF must be constructed according to precise standards. Each step of construction, programming, electronics, and monitoring must be done by companies with their own particular levels of certification and quality. A CRZH security company is an invaluable resource for finding trusted companies from builders to alarm monitors.Consulting a CRZH certificated security company as early as possible allows a business to develop realistic budgets and determine competitive bids for government contracts.Cloud of MysteryAnyone looking to develop their first SCIF may be put off by how unclear the public information is. Cost, for example, is rarely discussed in any finite terms until well into the process. The reason, simply, is that the cost must be determined on a case-by-case basis according to what changes need to be made to meet UL 2050 standards.Similarly, the standards themselves, described in a single UL publication, are one of the most highly controlled documents in the nation. Due to the level of security concerned, a copy can only be issued when a security company registers with UL. Even then it will only be given to a designated employee that is verified by address and contact information and the copy he or she receives is individually numbered and cataloged. Needless to say, the consequences of duplicating or leaking the security standards of every DOD and Armed Services project in the country are dire indeed.After Online and Long-TermOnce the room is developed, the security company is responsible for inspecting and monitoring the facility to ensure it meets and maintains UL 2050 standards. Underwriters Laboratories will execute their own inspection of each aspect of the facility. After the facility has been approved, the security company is authorized to issue an official UL 2050 certificate.This certificate is a kind of bond ensuring that the facility will operate by UL 2050 standards and that the security company issuing the certificate will facilitate and ensure that level of operation. To do so, the security company will perform periodic inspections of the facility, as will Underwriters Laboratories. These inspections are often unannounced and will occur at least once a year by both organizations.Consequently, it is critical to have a security company you trust. Not unlike other services, a good security company should have an extraordinary commitment to quality in installation, service, and response. The stakes, after all, rank into the millions of dollars in government contracts. Moves & Relocations

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