Evidence Storage Fort Worth

Posted in Evidence Storage Houston on April 1, 2019
Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

If you've ever walked into a home improvement store then you've witnessed pallet rack shelving units in action. Although these shelves look pretty tough, they don't right off the bat look like they could hold the things they do. The sheer size of many pallets full of product wrapped in saran wrap (or equivalent type of plastic to hold things stacked together) make people wonder if they will fall on top of them! Fort Worth

Wire Shelving

When store or business owners choose to install high density filing systems or update their existing file system with a newer one, they're often plagued by worries that their company will suffer while the job is undertaken. These concerns are perfectly normal and common among many business operators looking for filing improvements or mail room furniture updates.

Fort Worth

Lab Furniture In an organized filing system folders are arranged in some kind of order (we hope!). Some commonly used methods include: alphabetical, straight numeric, terminal digit numeric, or by some category. Sub categories can also be added to the above methods. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs.This article looks at numeric filing. Alphabetical filing was covered in the Ezine article "Filing Alphabetically, Advantages and Disadvantages"Before putting the files into numeric order you have to decide what number will be used to designate each folder. Some numbers commonly used are: medical record number, account number, billing number, assigned number etc. The amount of digits that make up the chosen number will help to determine which system to use. The next three decisions to make are how long the records will be kept in the system, what will determine when they are purged, and will they be color-coded?Straight Numeric Filing SystemStraight numeric filing is putting the folders in order of lowest number to highest number. This works well with smaller filing systems. Because pretty much everyone knows how to count from lowest number to highest number training is minimal. If the records are assigned a number in numeric order and continued activity is not a factor purging is easier. You can often remove sections of folders at a time. But this brings up a disadvantage in that you will need to shift all the records to make room for the new numbers. Another disadvantage can be trying to work with large numbers and keeping them in numerical order.If you decide to color-code then you want to choose digits to color that will have the same number long enough to form a pattern. If the same color section is too large then the color-coding is inefficient. For example, color-coding the last digit of a number means it changes every record, the nest to last digit changes every 10 records, the 3rd to last digit changes every 100 folders and the 4th every 1,000 records. Depending on the size of the file room you could color the 1,000th and 100th numbers.I would not recommend color-coding all the digits since this defeats the purpose of color-coding by creating a rainbow of color and making spotting misfiles difficult. In addition, color-coding a digit that changes too infrequently will not contribute to spotting misfiles. Why spend money on color-coded labels that will not contribute to the efficiency of the filing system? Color-coding is an efficiency way to spot misfiles, not an efficiency way to number the charts.Terminal Digit Filing SystemTerminal digit filing is putting the records in order starting with the last two digits of the number instead of the whole number. A simple way to describe this method for a six digit number is: last two, middle two, first two. For example the number 137620 would be filed 20 76 13. This is a very efficient way of filing for very large filing systems (a standard in medical record departments because of the large amount of records in the system and the importance of quick, accurate access).You are basically taking the entire file room and dividing it up into sections. You look at the last two digits first (last two) which means the first section in the file room contain all the numbers that end in 00 and the last section contains all the numbers that end in 99. These sections pretty much stay the constant so knowing the last two digits of the filing number means knowing the section of the file room that contains that record (a number ending 50 will be in the middle of the file room etc.). Now that the record is in the primary section the next digits to file by in that section are the 1,000th and 100th digits (middle digits). Then you go to the next two digits back (first two with a six digit number).I recommend considering this method of filing if the file room contains 10,000 or more records. Terminal digit filing works well when folders are randomly purged. Shifting the records to make room for new numbers is reduced because the purged records and new records will be positioned evenly throughout the file room. File room personnel quickly learn the location of the 100 sections which greatly speeds up filing and retrieval. Also, by breaking the number up into sections the number becomes easier to deal with which reduces mistakes.Color-coding is very effective with terminal digit filing. If you have a file room with 10,000 records and color-code the last two digits you will have 100 records in the file room with the same two colors. Since these records will be filed beside each other it is easy to see if someone puts a record into the wrong section since the color scheme is broken. You only need to search through 100 files for a missing folder instead of 10,000. If you decide to color-code the 1,000 digit that would reduce the amount of records with the same three colors to 10. I recommend color-coding the 1,000 digit when the file room contains 30,000 or more records (means 30 records with the same 3 colors as opposed to 300 when coding 2 colors). Again, I would not recommend color-coding all the digits because of the rainbow effect and the unnecessary cost.The biggest disadvantage of terminal digit filing is the filing room personals fear of learning the system. This is a new way at looking at a number and can be confusing. I have had file room supervisors say this is an advantage because it makes it difficult for unauthorized people (doctors and lawyers are known for taking files and not signing them out) to access the files. This is also not as efficient for a file room that contains a small number of assigned numbers along with very large individual files (some law firms) and systems that contain a lot of sub-folders.In conclusion, weighing the pros and cons of the various filing methods before starting the system will save lots of future headaches!

Filing Alphabetically - Advantages and Disadvantages

RFID Tracking Solutions Some companies shuffle employees from one location to another on a regular basis, others do so infrequently and some never need to transfer employees at all. If your business falls into one of the first two categories it's in your best interest to find a moving company with which you can establish corporate relocation services that fit your needs.You know that when you need to have your employees relocated it's critical that their move is accomplished with a minimum of disruption and chaos. It can cost your business dearly if a critical worker is busy managing their move when they should be performing the work that YOU need them to do. Here is a little advice from an experienced moving consultant on what to look for from your corporate relocation services provider.At most companies it's the human resources department that is usually saddled with the unenviable job of organizing employee relocations, but these folks are busy enough managing their regular tasks, plus they aren't moving professionals so they may overlook critically important aspects of move management. Little mistakes or unplanned-for jobs can snowball into a big problem when multiplied by the fact that you may be relocating a number of employees and their families at the same time.If you establish a corporate relocation program with a reliable moving company you can count on receiving complete move management from start to finish. All you will be required to do is tell them who to relocate, where they need to go and when you need them at their new post. From that point you can relax, secure in the knowledge that a team of professionals will take on the responsibilities associated with achieving the relocation(s) efficiently and with a minimum of disruption to your day-to-day business.The movers will assign a moving consultant AND a moving coordinator to the job; each of these people has a specific role and tasks to fulfill. The moving consultant is generally the first point of contact with the transferring employee and they will arrange for a home visit to discuss the needs of the people being relocated and assess their shipment; discovering exactly what needs to be moved and which (if any) items will remain. They will give out some printed information that outlines the details that explain what will be happening, when it will happen and who is responsible for each task.The moving coordinator is the person responsible for ensuring that everything gets done in a timely manner and is also available at any time by e-mail or phone to answer any questions or concerns that the transferring employees may have.When you are choosing a mover to provide corporate relocation services to your company it's smart to hire a moving company that is affiliated with one of the major van lines. Smaller, unaffiliated moving companies may find it difficult to access services outside of their normal locations if they aren't already connected within the moving industry. A van line affiliated mover will have access to modular moving and storage services across the country and internationally.When the employee relocation(s) is completed you can expect the movers will contact your newly transferred worker(s) to ask them to complete a relocation survey. This allows for the acquisition of valuable feedback that helps the movers fine-tune their corporate relocation services. A moving company that is continually trying to improve its' services is the one you want to hire! Retail

Evidence Storage Houston

Comments are closed.