Evidence Storage Fort Worth

Posted in Evidence Storage Houston on April 1, 2019
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If you've ever walked into a home improvement store then you've witnessed pallet rack shelving units in action. Although these shelves look pretty tough, they don't right off the bat look like they could hold the things they do. The sheer size of many pallets full of product wrapped in saran wrap (or equivalent type of plastic to hold things stacked together) make people wonder if they will fall on top of them! Fort Worth

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When store or business owners choose to install high density filing systems or update their existing file system with a newer one, they're often plagued by worries that their company will suffer while the job is undertaken. These concerns are perfectly normal and common among many business operators looking for filing improvements or mail room furniture updates.

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High Density Mobile Filing Systems In an organized filing system folders are arranged in some kind of order. Some commonly used systems include: alphabetical, straight numeric, terminal digit numeric, or by a category. Sub categories can also be added to the above methods. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs.This article looks at alphabetical filing. Numeric systems are evaluated in other articles.Before putting the files into alphabetical order you have to decide what will be the designator of the file. This will allow you to get an idea of the total quantity of files in the system. Using a name is the most commonly used factor. Most systems put last name first, then the first name. For example: Beth Smith would be filed before Pam Smith.ADVANTAGES:Alphabetical filing has several advantages.a) Most people are familiar with this type of filing because libraries (at least partially) and home filing systems are usually alphabetical.b) The staff should be able to learn and become comfortable with the system in a timely manner.c) The total amount of shelving available for the system can be divided into alphabetical order before you start to add records (*the chart below shows how to estimate space for alpha sorted files).*A=3.2% B=9.7% C=8.0% D=4.9% E=2.2% F=3.8% G=4.9% H=7.8% I=0.4% J=2.6% K=3.6% L=4.5% M=9.3% N=1/7% O=1.3% P=4.5% Q=0.2% R=4.8% S=10.2% T=3.4% U=0.4% V=1.0% W=6.8% X=0.1% Y=0.5% Z=0.2%d) Another advantage is the need to shift the records after purging records is reduced because what records are removed is usually random. The new records added to the system will also be random and fall across the entire filing system.e) A cross-reference may be avoided if the situation is such that the name on the record is easily available.DISADVANTAGES:Alpha filing also has some disadvantages.a) This system does not work well with very large filing systems. With a large amount of files the chance of duplicate names is great which can lead to confusion and increase retrieval time.b) Color coding is more difficult since you need to have 26 colors or combination of colors to designate all the letters of the alphabet. Spotting mis-files can also be harder.c) Trying to remember where a letter falls in the alphabet adds to the time of filing and retrieving the records. Also, dealing with some of the rules of alpha filing is confusing. For example, does Mc come before or after Mac? Every time I go to the library I stand at the stacks trying to remember these rules (and I have to keep going through the alphabet to find a particular letter on the shelves).d) If confidentiality is an issue having a person's name on the file may be a privacy violation. In addition, the chances are increased that an unauthorized person can find a particular file.In conclusion, making the decision on what system to use depends on your needs and how you rank the advantages and disadvantages listed above.

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RFID Tracking Solutions Mobile shelving is an excellent way to increase filing inches while decreasing the amount of square footage taken up by the filing system. But how do you figure out which type works best for your needs? Below I have listed three commonly used types of movable shelving along with the advantages and disadvantages of each type. I have included Rotary Files, Lateral Movable Files, and High Density Mobile Filing.1) Rotary File (Also called Times Two)The Rotary File is a cabinet that contains two shelving units positioned back to back in a cabinet. The two shelving units spin to gain access to both sides of the shelves.Comparison unit: One cabinet measuring 36-1/2"W x 82"H x 25"D-Floor space required (square feet): 6.3' -Total filing inches provided: 434"Advantages:• Attractive way to increase efficient use of floor space • Unit can be closed and locked so files are not visible • Suitable for individual's office files • May be configured in many different sizes and configurations • Can be designed to hold alternate media • Units can be used for room dividers • Lower height units can include a work top • Suitable for color coding • Additional units can be connected together or positioned back to backDisadvantages:• Not as efficient use of floor space as lateral and high density mobile units • Cost per filing inch higher than lateral movable shelving • Actual shelving units need to be sized to allow the shelves to spin (lose filing inches) • Need to be careful of oversized items jamming the unit • Requires professional installation2) Lateral Sliding Movable ShelvingA lateral sliding shelving system uses stationary single sided shelving units positioned along a wall with units in front that slide back and forth to allow access to the records contained in the back unit.The comparison system used contains 2 back stationary units and 1 front movable unit (I used L&T (4 post) shelving on the example unit because of its durability and versatility).Movable System Measures 72"W x 78"H x 24.5"D-Floor space required (square feet): 15' -Total filing inches provided: 756"Advantages:• Efficient use of floor space • Suitable for color-coding files • Less expensive than units with drawers when total filing inches are considered • All the advantages of L&T shelving • Economical way to maximize filing inchesDisadvantages:• Most of the files are exposed and unit cannot be locked • Records are visible • Difficult to add doors • Cannot add to the height of the unit • The movable shelves are not mechanically assisted (may be hard to move)3) High Density Mobile Filing SystemThis is the granddaddy of the types of available systems for utilization of space. Shelving units are mounted on movable carriages that glide on tracks thus providing access to all the rows of shelving. With the floating aisle on this unit type you are saving floor space by eliminating the need to have an access aisle between each row of shelving.Although many types of open shelving and drawers are often used to accommodate different media, for this study I will stick to units designed for file folders. I highly recommend L&T shelving be used on the movable carriages because of durability. The movement of the unit causes torque which may cause stress fractures in less durable shelving.The comparison system used has one 36" wide stationary single sided unit and two 36" wide double sided movable units, all 7 shelves high with mechanical assist (as opposed to electric).Mobile System measuring 8'W x 78"H x 36"D-Floor space required (square feet): 24.5' -Total filing inches provided: 1,260"Advantages:• Excellent use of floor space, maximum filing efficiency • Reduces need to use expensive square footage of facility for files • Reduces need to use expensive off-site storage companies • Saves retrieval time with readily accessible files • Units can be locked • All the advantages that come with L&T open shelving • Mechanical assist means units are easier to move • Suitable for color-coding files • Convertible to accommodate other media • Available with decorator end panes which makes the units visually pleasingDisadvantages:• Difficult for multiple people to access all the files at the same time • More expensive than stationary units • Floor must be able to hold the weight of a mobile file system (tracks will bend if floor is not rated to hold the weight) • Segmented file room reduces the advantages of a high density file system • Carriage and deck add to the height of the system (if ceiling clearance is an issue) • Requires professional installationNow that you know the advantages and disadvantages of each type of shelving you can decide which kind of shelving best suits your needs. Oil and Gas

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