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Posted in Evidence Storage Houston on April 1, 2019
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If you've ever walked into a home improvement store then you've witnessed pallet rack shelving units in action. Although these shelves look pretty tough, they don't right off the bat look like they could hold the things they do. The sheer size of many pallets full of product wrapped in saran wrap (or equivalent type of plastic to hold things stacked together) make people wonder if they will fall on top of them! Amarillo

Wire Security Cages

When store or business owners choose to install high density filing systems or update their existing file system with a newer one, they're often plagued by worries that their company will suffer while the job is undertaken. These concerns are perfectly normal and common among many business operators looking for filing improvements or mail room furniture updates.

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File Conversions Developing a UL 2050 RoomAnyone already in the security business knows that getting a certificate from Underwriters Laboratories is no small task. On the contrary, getting a facility "certificated" is a lengthy and labyrinthine process that requires achieving a host of the highest standards and ongoing inspections to maintain them.That said, it is far from impossible. Hundreds of security companies are certificated nation-wide and thousands of UL 2050 certificated facilities are in operation.This article is primarily meant to assist those businesses looking to develop a UL 2050 room by compiling all of the necessary information in a single place. However, those who already own and operate these secure facilities, but are looking to change their security company, can also benefit.A Brief History of UL 2050In 1993, the United States Department of Defense developed a set of standards and guidelines for securing its classified material, information, and equipment to be developed, stored, or maintained by a government contractor. Specifically, these standards were laid out in something called the National Industrial Security Program Operating Manual or NISPOM. This meant that in order to do work for the DOD, every contractor's facility needed to meet these particular standards and procedures.Around the same time, an independent organization called Underwriters Laboratories developed a set of standards that would meet and often surpass the standards laid out in the NISPOM. The result was Underwriters Laboratories 2050 or UL 2050.2050 has no particular meaning except it's how UL refers to this specific level of security. The DOD recognizes UL's meticulous standards and UL, in turn, is authorized to certify security companies to create, monitor, and inspect Sensitive Compartmented Information Facilities or SCIFs.SCIFs and Who Uses ThemAt it's core, a SCIF is any room or facility that will be used to research, manufacture, store, or support any projects, information, equipment, or personnel for any branch of the Armed Services or other agencies. Usually they imply classified information or materials, but while this may conjure images straight out of James Bond, these can be anything from a computer or chemical lab to warehouses and woodshops.These SCIFs are almost always used by government contractors or those hoping to become one by bidding on military and government projects. Indeed, UL 2050 is the standard for the Department of Defense. Any company looking to work with the DOD, the Armed Services, or any of the other twenty-two government agencies must have a UL 2050 certified SCIF. Since these contracts are far-reaching and often insulated by a national budget, the demand for UL 2050 certified SCIFs typically remains fairly constant even in times of economic downturn.Getting a Business UL 2050 CertifiedFirstly, it isn't a business or company that gets UL 2050 certified, but rather a specific room or facility. UL 2050 means that the SCIF has been constructed and inspected to meet UL specifications that take as their basis the DOD's NISPOM. Whether it's one or one hundred, this must be done separately for each SCIF.However, and this is key, it is not UL that issues the certificate. Underwriters Laboratories deals directly with specific security companies. Each security company goes through a rigorous process of validation and certification to achieve what UL calls "CRZH" certification. CRZH doesn't stand for anything, but refers only to the code UL assigns to this type of certificate.The security company, by virtue of its CRZH certification, is authorized to consult, construct, inspect, monitor and certify a SCIF within a specified radius of about a four-hour response time, or 200 miles. It is the security company that sponsors a facility for certification and issues the UL 2050 certificate.The First StepThe very first step toward UL 2050 certification is to contact a CRZH certified security company. UL maintains a directory of such companies on their website. Simply, type in your location information and "CRZH" into the "UL Category Code" and you will be given a list of all certified companies in your area. Keep the scope of the search broad by using only state or country information. This will return more results that may apply to you in a 200-mile radius.Once you contact the security company, negotiations begin for the kind of SCIF you need for what you're looking to do. Typically, this will start with an inspection of the proposed site and then proceed to what systems and changes will need to be implemented.It is impossible to overestimate the importance of this security company. A SCIF must be constructed according to precise standards. Each step of construction, programming, electronics, and monitoring must be done by companies with their own particular levels of certification and quality. A CRZH security company is an invaluable resource for finding trusted companies from builders to alarm monitors.Consulting a CRZH certificated security company as early as possible allows a business to develop realistic budgets and determine competitive bids for government contracts.Cloud of MysteryAnyone looking to develop their first SCIF may be put off by how unclear the public information is. Cost, for example, is rarely discussed in any finite terms until well into the process. The reason, simply, is that the cost must be determined on a case-by-case basis according to what changes need to be made to meet UL 2050 standards.Similarly, the standards themselves, described in a single UL publication, are one of the most highly controlled documents in the nation. Due to the level of security concerned, a copy can only be issued when a security company registers with UL. Even then it will only be given to a designated employee that is verified by address and contact information and the copy he or she receives is individually numbered and cataloged. Needless to say, the consequences of duplicating or leaking the security standards of every DOD and Armed Services project in the country are dire indeed.After Online and Long-TermOnce the room is developed, the security company is responsible for inspecting and monitoring the facility to ensure it meets and maintains UL 2050 standards. Underwriters Laboratories will execute their own inspection of each aspect of the facility. After the facility has been approved, the security company is authorized to issue an official UL 2050 certificate.This certificate is a kind of bond ensuring that the facility will operate by UL 2050 standards and that the security company issuing the certificate will facilitate and ensure that level of operation. To do so, the security company will perform periodic inspections of the facility, as will Underwriters Laboratories. These inspections are often unannounced and will occur at least once a year by both organizations.Consequently, it is critical to have a security company you trust. Not unlike other services, a good security company should have an extraordinary commitment to quality in installation, service, and response. The stakes, after all, rank into the millions of dollars in government contracts.

Twelve Ways to Improve Your Paper Filing System

High Density Mobile Filing Systems In an organized filing system folders are arranged in some kind of order. Some commonly used systems include: alphabetical, straight numeric, terminal digit numeric, or by a category. Sub categories can also be added to the above methods. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs.This article looks at alphabetical filing. Numeric systems are evaluated in other articles.Before putting the files into alphabetical order you have to decide what will be the designator of the file. This will allow you to get an idea of the total quantity of files in the system. Using a name is the most commonly used factor. Most systems put last name first, then the first name. For example: Beth Smith would be filed before Pam Smith.ADVANTAGES:Alphabetical filing has several advantages.a) Most people are familiar with this type of filing because libraries (at least partially) and home filing systems are usually alphabetical.b) The staff should be able to learn and become comfortable with the system in a timely manner.c) The total amount of shelving available for the system can be divided into alphabetical order before you start to add records (*the chart below shows how to estimate space for alpha sorted files).*A=3.2% B=9.7% C=8.0% D=4.9% E=2.2% F=3.8% G=4.9% H=7.8% I=0.4% J=2.6% K=3.6% L=4.5% M=9.3% N=1/7% O=1.3% P=4.5% Q=0.2% R=4.8% S=10.2% T=3.4% U=0.4% V=1.0% W=6.8% X=0.1% Y=0.5% Z=0.2%d) Another advantage is the need to shift the records after purging records is reduced because what records are removed is usually random. The new records added to the system will also be random and fall across the entire filing system.e) A cross-reference may be avoided if the situation is such that the name on the record is easily available.DISADVANTAGES:Alpha filing also has some disadvantages.a) This system does not work well with very large filing systems. With a large amount of files the chance of duplicate names is great which can lead to confusion and increase retrieval time.b) Color coding is more difficult since you need to have 26 colors or combination of colors to designate all the letters of the alphabet. Spotting mis-files can also be harder.c) Trying to remember where a letter falls in the alphabet adds to the time of filing and retrieving the records. Also, dealing with some of the rules of alpha filing is confusing. For example, does Mc come before or after Mac? Every time I go to the library I stand at the stacks trying to remember these rules (and I have to keep going through the alphabet to find a particular letter on the shelves).d) If confidentiality is an issue having a person's name on the file may be a privacy violation. In addition, the chances are increased that an unauthorized person can find a particular file.In conclusion, making the decision on what system to use depends on your needs and how you rank the advantages and disadvantages listed above. Wire Shelving

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