Evidence Storage Houston

Posted on April 1, 2019

Houston

Since there are so many types of shelves and bookcases available on the market today, a lot of people are unsure which is better, and why. Here we'll take a look at the advantages and disadvantages of wood shelves and glass shelves, and also when one is better than the other.Wood ShelvesAlmost all wood shelves sold today aren't actually real wood. Wood shelves today are usually made of a solid core of pressed cheaper wood or plywood (sometimes called "engineered" wood), and then covered with a finish, paint or veneer. These shelves are significantly cheaper than real wood, and often they are lighter and stronger than real wood too. Business owners trust Houston for an accurate assessment of their needs, and professionally executed service.

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The best of these shelves are covered with a veneer, which is a thin sheet of real wood. The veneer, if applied professionally, will give you the feel of a real wood shelf even though the core is not real wood. Not only are these shelves less expensive, but they are made more and more with recycled materials, so they save trees and protect the environment at the same time.As good as veneered wood is, it isn't the same as real wood shelves. If you really want the most beautiful and rich wood colors, then real wood shelves are the only way to go, but be prepared to pay for it. Ask a Houston design and planning professional about the best options for your business storage needs. It's always best to seek professional help so that you know your system will provide optimum capacity and capability for an affordable price.

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Warehouse In an organized filing system folders are arranged in some kind of order (we hope!). Some commonly used methods include: alphabetical, straight numeric, terminal digit numeric, or by some category. Sub categories can also be added to the above methods. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs.This article looks at numeric filing. Alphabetical filing was covered in the Ezine article "Filing Alphabetically, Advantages and Disadvantages"Before putting the files into numeric order you have to decide what number will be used to designate each folder. Some numbers commonly used are: medical record number, account number, billing number, assigned number etc. The amount of digits that make up the chosen number will help to determine which system to use. The next three decisions to make are how long the records will be kept in the system, what will determine when they are purged, and will they be color-coded?Straight Numeric Filing SystemStraight numeric filing is putting the folders in order of lowest number to highest number. This works well with smaller filing systems. Because pretty much everyone knows how to count from lowest number to highest number training is minimal. If the records are assigned a number in numeric order and continued activity is not a factor purging is easier. You can often remove sections of folders at a time. But this brings up a disadvantage in that you will need to shift all the records to make room for the new numbers. Another disadvantage can be trying to work with large numbers and keeping them in numerical order.If you decide to color-code then you want to choose digits to color that will have the same number long enough to form a pattern. If the same color section is too large then the color-coding is inefficient. For example, color-coding the last digit of a number means it changes every record, the nest to last digit changes every 10 records, the 3rd to last digit changes every 100 folders and the 4th every 1,000 records. Depending on the size of the file room you could color the 1,000th and 100th numbers.I would not recommend color-coding all the digits since this defeats the purpose of color-coding by creating a rainbow of color and making spotting misfiles difficult. In addition, color-coding a digit that changes too infrequently will not contribute to spotting misfiles. Why spend money on color-coded labels that will not contribute to the efficiency of the filing system? Color-coding is an efficiency way to spot misfiles, not an efficiency way to number the charts.Terminal Digit Filing SystemTerminal digit filing is putting the records in order starting with the last two digits of the number instead of the whole number. A simple way to describe this method for a six digit number is: last two, middle two, first two. For example the number 137620 would be filed 20 76 13. This is a very efficient way of filing for very large filing systems (a standard in medical record departments because of the large amount of records in the system and the importance of quick, accurate access).You are basically taking the entire file room and dividing it up into sections. You look at the last two digits first (last two) which means the first section in the file room contain all the numbers that end in 00 and the last section contains all the numbers that end in 99. These sections pretty much stay the constant so knowing the last two digits of the filing number means knowing the section of the file room that contains that record (a number ending 50 will be in the middle of the file room etc.). Now that the record is in the primary section the next digits to file by in that section are the 1,000th and 100th digits (middle digits). Then you go to the next two digits back (first two with a six digit number).I recommend considering this method of filing if the file room contains 10,000 or more records. Terminal digit filing works well when folders are randomly purged. Shifting the records to make room for new numbers is reduced because the purged records and new records will be positioned evenly throughout the file room. File room personnel quickly learn the location of the 100 sections which greatly speeds up filing and retrieval. Also, by breaking the number up into sections the number becomes easier to deal with which reduces mistakes.Color-coding is very effective with terminal digit filing. If you have a file room with 10,000 records and color-code the last two digits you will have 100 records in the file room with the same two colors. Since these records will be filed beside each other it is easy to see if someone puts a record into the wrong section since the color scheme is broken. You only need to search through 100 files for a missing folder instead of 10,000. If you decide to color-code the 1,000 digit that would reduce the amount of records with the same three colors to 10. I recommend color-coding the 1,000 digit when the file room contains 30,000 or more records (means 30 records with the same 3 colors as opposed to 300 when coding 2 colors). Again, I would not recommend color-coding all the digits because of the rainbow effect and the unnecessary cost.The biggest disadvantage of terminal digit filing is the filing room personals fear of learning the system. This is a new way at looking at a number and can be confusing. I have had file room supervisors say this is an advantage because it makes it difficult for unauthorized people (doctors and lawyers are known for taking files and not signing them out) to access the files. This is also not as efficient for a file room that contains a small number of assigned numbers along with very large individual files (some law firms) and systems that contain a lot of sub-folders.In conclusion, weighing the pros and cons of the various filing methods before starting the system will save lots of future headaches!

The Importance of Certified Installation Services

Industrial Storage Whether your company has outgrown its current offices or you have just found a more perfectly suited space, it's time to move the office. However, an office move may seem insurmountable, especially if your company has never done it before. Here are some basic tips on how to keep your move as smooth and easy as possible.Pressing Pause on Productivity Although it will ultimately be worthwhile, your office move comes with a long list of things you need to account for before the big day. The biggest of these is productivity. All moves are disruptive, no matter how smoothly they go, and your business will lose some of its productivity during the move. The important thing is to minimize this lack of productivity and get back to full speed as soon as you can. Great moving companies will send a move coordinator to your office to help determine the best course of action for you and your employees to take so that your down time is minimal. Most offices choose to move over a weekend so that employees can settle in easily on Monday morning and be back to functioning early in the week.Returning the Space Both your new and old space will eventually have to be returned to their respective landlords. With the old space, receiving your deposit may require intensive cleaning, repairs, and/or repainting once you have cleared everything out. Keep this in mind as you schedule your move, and be prepared to hire someone to fix up the old space to your lease's standards. For your new space, have your movers be careful to avoid dinging things up before you have even properly moved in. All of these dings and scratches are likely to need fixing before you can move out of the new space, so it is best to just avoid them in the beginning.Finding the Right Moving Company Moving an office is never a DIY job. You need the experience and knowledge of a professional moving company to ensure that everything makes it to your new office in one piece. However, you also have to be certain that the moving company you hire has experience with moving complete offices. Great office moving companies will go the extra mile, coordinating with you in advance to keep your old and new spaces looking great and get your employees back to full productivity as quickly as possible.

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